🌿 Grow a Garden Stocks – Privacy Policy

This Privacy Policy explains how Grow a Garden Stocks (“the Bot” or “the Service”) handles data in strict accordance with our operational ethos of minimal data collection, private storage, and no confidential information retention. These principles fully align with our Terms of Service.

1. Guiding Principles

• Minimal Data, Maximum Functionality: Only essential server-level data is collected to ensure correct operation.
• No Confidential or PII: The bot does not collect personally identifiable information about users, except the Discord User ID of the administrator who configures certain bot roles (for audit purposes).
• Private Database Storage: All persistent data is stored in secure, private databases inaccessible to unauthorized parties. No third-party analytics or advertising systems are used.
• Transparency & Accountability: All stored data categories are documented here for clarity.

2. Data We Collect

2.1 Server Configuration Data

• Server IDs: Unique identifiers for Discord servers where the bot operates.
• Channel IDs: Where to send specific bot outputs (alerts, updates, events, etc.).
• Setup Status: A boolean indicating whether the bot’s setup is complete for that server.
• Bot Admin Roles:
  • Role ID and Name – for granting admin permissions.
  • User ID of the administrator who added the role.
  • Date Added – timestamp for audit purposes.

2.2 Temporary & Runtime Data

• Manual Stock Data: Empty unless manually set for testing or overrides.
• Manual Weather Data: Allows admin weather overrides.
• Maintenance Flags: Indicate maintenance mode; automatically removed when done.
• Backup Files: Internal database backups for recovery and data integrity.

3. Developer-Only Access

Some internal commands exist for maintenance and diagnostics, available only to the bot’s developer:

• Server Inspection: The developer may temporarily join a server using a private invite to check bot operation and configuration.
• Statistics Commands: Some commands fetch aggregate data (like member counts) for operational monitoring. This data is never stored persistently.
• Debug Tools: May be used to fix issues or test new features, without collecting PII.

4. What We Don’t Collect

• No storage of message content or command text beyond ephemeral processing.
• No usernames, display names, or emails.
• No tracking of private or direct messages.
• No sharing or selling of any stored data.

5. How We Use This Data

• Maintain server-specific bot configuration.
• Validate admin permissions for restricted commands.
• Monitor bot health and scale through non-persistent stats.

6. Contact

If you have questions about this Privacy Policy, contact the bot developer via the official support server or listed contact channels.